Apella Advisors seeking an Admin Assistant
1 December (London)
Job Title: Admin Assistant
Location: London
Remuneration: Competitive
Timing: Immediate
About Apella
Apella Advisors is a reputation and strategic communications consultancy.
We were formed in 2019 by a group of experienced and passionate communications practitioners with in-house and consultancy backgrounds. We exist to help organisations achieve their long-term goals and look to the future with confidence.
Our focus is on how reputation can create measurable corporate value. We believe that a clear purpose should be the guiding principle for strategy and, in turn, can support an exceptional and sustainable reputation among stakeholders.
We provide rigorous advice based on a powerful combination of expertise, insight, and data.
Apella is now at an exciting stage in its growth. Client wins and retention over the past year mean that we are looking to continue building our team. We are facing into 2022 with a strong pipeline of new opportunities and ambitious plans for developing our offer.
We are building an inclusive firm, where everyone’s contribution is recognised and appreciated. The founding partners are committed to creating an environment that is very different to a traditional agency. We care more about the value that we provide to our clients than hours logged on a timesheet.
Employment Opportunity
As an Admin Assistant to the Apella team, you will provide day-to-day administration support. The role will require you to help shape the firm’s culture at an early stage in its development, and you will help set the tone for the quality of its operations – as well as overseeing internal communications with all colleagues. In addition to this vital internal support role, you will also be client-facing, assisting with elements of day-to-day account servicing as well as the firm’s marketing activities.
This is a key role which, if performed effectively, will have a profound effect on the whole firm. Confidence, strong-interpersonal skills, natural curiosity, absolute discretion, an interest in advisory services and a willingness to organise and improve are all essential ingredients to making this role a success.
You will report into the Executive PA of Apella.
What we’re looking for
Background / Experience
Proven experience in similar roles, preferably in a growth-driven fast-paced environment
Experience in a consultancy or other service-related business
Knowledge / Skills
Professional and mature liaison capabilities with clients, suppliers and colleagues
Excellent organisational skills
Absolute discretion at all times
Strong communication skills, both written and verbal
Taking full ownership and responsibility for any task given to you
Always ensuring that deadlines and requested deliverables are met and are of the highest quality
Proficient in computer programs, particularly Microsoft Office 365
Key Responsibilities
Full administrative support including but not exclusively:
Responsibility for incoming general emails
Helping with preparation of pitches/client presentations either on Word or Powerpoint and liaising with our Document designer for more complex documents
Researching prospective clients or helping with client issues by scanning media sources, social media or undertaking independent research
Helping with queries using tools such as media monitoring services (Brandwatch, Talkwalker) or liaising with data agencies to prepare dashboards or reports (training provided)
Preparation of monthly activity reports for those clients requiring them
Management of subscriptions like FT, Times, Roxhill etc
Management of client database
Support for Apella’s marketing plan and associated collateral
Setting agendas and taking minutes/maintaining actions list of internal and client meetings where necessary
Screening and handling telephone enquiries and meeting/information requests
Helping with running the office, including reception duties, handling post and dealing with property/infrastructure issues
Organisation of corporate events both internal and client-facing (eg seminars, debates, conferences, annual events etc.) for both Apella and our clients
Providing administrative support for client teams including diary management
Responsibility for our external IT contractors as well as having oversight on all software and hardware provision
Maintenance of the corporate contacts database
Maintenance of the Apella website, amending webpages where necessary
Setting up and organising meetings and ensuring Apella attendees are well-prepared
Responsibility for keeping the Company’s shared diary, detailing meeting notifications, conference calls etc.
Organising travel, accommodation, restaurant and meeting rooms on a daily basis
Preparation and analysis of expense claims and credit card receipts
Ordering office equipment and stationery
Deadline to apply: 31 January 2022
If you are interested, please send your CV to work@apellaadvisors.com stating the role you are applying for.